To share your calendar or contacts with some one else:

1. Open Microsoft Outlook

2. In the Navigation Pane at the bottom-left-hand corner of your Outlook Window, click the resource you would like to share, for example your calendar.

3. Click Share My Calendar

4. In the Permissions tab of the Calendar Properties window that opens, click Add

5. Choose from the list of people in your company each person that you would like to share your calendar with and click Add. Once you are finished choosing people click OK.

6. Your newly added people are now selected as a group. You can choose a permission level for all of them by clicking in the Permission Level drop-down box. If you want to set permissions individually, click on each person and choose a permission level one by one.

NOTE: Choose the permission level you would like for these people you are sharing your calendar with carefully. Reviewers can only view your appointments but Publishing Editors have full rights to your calendar so they can add or delete appointments at any time. You may change this setting at your discretion at a later date if needed.

7. Click the OK button and you are done! Each person on the list can now access your calendar with the permissions you have assigned them.

To open another user's shared Calendar or Contacts

1. Open Microsoft Outlook

2. In the Navigation Pane at the bottom-left-hand corner of your Outlook Window, click the resource you would like to view, for example someone's calendar.

3. Click Open a Shared Calendar

4. Type in the person's name you are looking for and click OK

QUICK TIP: You only need to type in enough of the person's name so the server knows which person you are looking for. Example: If your company email directory has Bob Smith, Bob Jones and Bob Adams in it and you'd like to open Bob Adams calendar, simply type in "bob a" then click OK.

5. Repeat steps 3 and 4 if you would like to view someone else's calendar at the same time.

NOTE: Next time you open Outlook these calendar(s) will not open automatically. They will be accessible via check-boxes in the navigation pane under the heading "Other Calendars"

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• Click on the Exchange Admin Console link under My Services.  If this link does not appear, please contact support and ask them to provision it for you.
• A new window will open up which is the Admin Console.  Click on the Administration Tab (upper left).  This will display all the people currently using Exchange.
• Click on the Manage Email icon for the person requesting an alias.
• Enter the alias and select the domain.
• It will take a 1 - 2 hours before this alias can be used because Postini must be updated.  This is an automated process, but it takes a few hours to complete.

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Here are the instructions to add a ‘Distribution List’ and assign members to it from our ‘Exchange Admin Console’.

1. Login to the Service Management Console and click on the ‘Exchange Admin Console’ link under ‘My Services’, once on the console page click on ‘Administration’ link as shown below

2. On the administration page click on the ‘Groups’ tab as shown below

3. Click on the ‘Add Group’ link on the groups page as shown below

4. This will take you the ‘Add Group’ page where you need to enter the group alias name. Once the ‘Group Name is added click on either ‘Next’ or ‘Save & Exit’ button to complete the group or distribution list creation as shown below

5. The new group is now created and visible in the ‘Groups’ section of the console, we need to now add members to it so that when a mail is sent to the group it will reach the members. Click on the ‘Manage Members’ link for the group as shown below

6. Once in the ‘Manage Group Member’ page click on the ‘Add members’ link as shown below

7. You will see a list of users/members currently in your domain, select them as per your requirement and add them to the group

Note: Once the group is created it takes about 2 – 3 Hrs for the Postini server to sync with the group address. This would mean that in that period you will not be able to test the group/ distribution list using external domain.

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